DELAWARE VALLEY IRIS SOCIETY
by DVIS Board on January 23, 2003
by Membership on March 30, 2003
This organization shall be
known as the "DELAWARE VALLEY IRIS SOCIETY", hereafter referred to as DVIS.
Section 1. Mission. The DVIS is organized to fulfill the
- to promote the genus iris
- to encourage and foster the culture, development,
improvement and enjoyment of irises
- to conduct and support educational and scientific
activities in their behalf
- to bring iris enthusiasts of the Delaware Valley
together in fellowship and common bond
- to spread this
enthusiasm and knowledge of irises to the gardening public
The DVIS is incorporated as a non-profit organization in the
Commonwealth of Pennsylvania (Entity Number: 697366).
Section 3. Affiliation. The DVIS shall maintain affiliation with the
American Iris Society, hereafter referred to as AIS. No part of these Bylaws shall be interpreted in any manner that
will contradict or supercede published bylaws, rules and regulations of the
in DVIS is open to all interested persons.
AIS Members. Members of
the AIS who reside in the Delaware Valley are members of DVIS without further
payment of dues. Other AIS members may
become members of DVIS without payment of dues by asking that their names be
placed on the DVIS membership list. The membership list is the official list of
those considered to be members of DVIS.
Non-AIS Members. A person
who is not a member of AIS may become a local member of DVIS upon payment of
annual dues as set by the Executive Board, hereafter referred to as the Board. A new local member joining after April 1
shall have their membership extended to include the next full calendar
year. As required by AIS affiliation
provisions, a local member may not hold an office in DVIS. Furthermore, the total number of local members
shall be limited to ensure that DVIS meets all requirements for AIS
affiliation. The local member otherwise
shall have the same benefits and voting rights as any other member.
Resignation. Any members
may resign from DVIS by asking the president or secretary in writing that their
names be removed from the DVIS membership list.
Section 5. Forfeiture. Local members who fail to pay the required
dues shall be dropped from the membership list.
Section 1. Elected Officers.
The elected officers of the DVIS are the president, vice-president,
secretary and treasurer. All elected
officers must be AIS members.
Term. The term of office
shall be three years. All officers'
terms shall run concurrently. Election
of officers shall be at a general membership meeting in the fall. The election of officers will take place in
the years 2005, 2008, 2011, etc.
Nomination and Election.
The president shall appoint a nominating committee in advance of the
election at the general membership meeting.
The nominating committee shall consist of one to three members. In addition, a candidate(s) may be nominated
from the floor. If there is more than
one candidate for an office, the voting shall be by closed ballot. If there is only one candidate for each
office, the closed ballot requirement is waived.
Vacancies. If the office
of the president becomes vacant for any reason or the president is
incapacitated, the vice-president shall advance to that office. In the event of
a vacancy of any other office for any reason or that officer is incapacitated,
the president shall appoint a replacement to serve out the term of that
Section 5. Duties.
- President. The
president shall preside over all general membership meetings and those of
the Board, and shall have general supervision over the affairs of the
organization. The president shall
be the ex-officio member of all committees except the nominating
committee. The president shall
form new committees as the president deems advisable. The president shall appoint the
chairpersons of all committees; the exception are the committees under the
show general chairperson, in which case the general show chairperson shall
form these committees and name the chairpersons.
- Vice-President. The
vice-president shall perform the duties of the president in the
president's absence and shall be available to assist the president. The vice-president shall serve as the
- Secretary. The
secretary shall keep minutes for the general-membership and Board
meetings, and shall read them as required at the next meetings. The secretary shall conduct correspondence,
mailings and other duties as requested by the president. The secretary shall keep an accurate
list of members and membership data, and shall collect membership dues.
- Treasurer. The treasurer shall receive, hold and
pay out DVIS monies. The treasurer
shall keep an accurate account of all transactions, and provide a written
financial report at the general membership meeting at least once a
year. The treasurer shall record
and maintain the yearly budget.
Composition. The Board
shall consist of the elected officers, immediate past president and committee
chairpersons. This does not include
chairpersons serving under the show general chairperson.
Duties. The Board shall
advise the president, and with the guidance of the president, plan the
activities of DVIS including setting a budget adequate to carry out these
Meetings The Board shall
meet at least once a year for the purpose of planning activities and
establishing a budget for the calendar year.
The president may call additional meetings of the Board as the president
deems advisable. The president must
provide at least a three day notice of the meeting.
Budget. The treasurer
shall prepare a preliminary budget for review of the Board , shall finalize the
budget based on the decisions of the Board and shall distribute copies of the
budget to Board members.
Section 5. Voting. Each person on the Board shall have one
vote. The Board shall decide on all
matters through the vote of a simple majority present at the meeting. Half the total or four Board members,
whichever is less, shall be considered a quorum. On specific issues, the Board may vote by mail, e-mail, fax
and/or telephone; however, a simple majority of all Board members is required
for this voting method.
General Membership Meetings
Meetings. At least one
general membership meeting shall be held each calendar year. Additional meetings may be held as deemed
advisable by the president. At least
two weeks notice shall be provided in advance of a general membership meeting.
Section 2. Voting.
A vote of the general membership is required for the election of
officers, ratification of revisions to or replacement of the Bylaws, and any
other item the president or Board deems appropriate. Proposals may also be submitted from the floor for a vote. A simple majority is required for all
decisions except ratifications of revisions to or replacement of the Bylaws,
which requires a two-thirds majority vote.
Eight members at a general membership meeting shall be considered a
Deposit of Funds. The
treasurer shall determine the official depository for the funds of the
organization. The account(s) shall be
in the name of the Delaware Valley Iris Society. The treasurer shall have the primary responsibility to write
checks and to withdraw and deposit funds.
The president shall have backup responsibility and capability to write
checks and to withdraw and deposit funds, but shall exercise this function only
when the treasurer is absent or otherwise unable to perform this function.
Section 2. Audit. Once a year the president shall appoint an
auditor or audit committee to audit the accounts of DVIS with the cooperation
of the treasurer. The auditor or audit
committee shall provide a written letter to the president and treasurer giving
the results and findings of the audit.
DVIS shall be governed by
these Bylaws and shall be additionally governed by an updated version of
Robert's Rules of Order as determined appropriate by the president. In case of conflict, these Bylaws shall take
In the event of dissolution
of the DVIS and after all debts and obligations have been satisfied, the Board
shall distribute all assets to the AIS, the AIS Foundation, Regions of the AIS,
non-profit iris societies and/or other non-profit iris-related or
Article X. Bylaws Revision or Replacement
Prior Bylaws. Any and all
prior bylaws and revisions are null and void, and these Bylaws are the only
ones in effect.
Section 2 Revisions
or Replacement. All revisions or
replacement of the Bylaws shall be approved by the Board and ratified by the
membership. The Board by a simple
majority vote may approve Bylaws revisions or replacement. The president shall provide written copies
of the Board-approved revisions or replacement to the membership at least two
weeks before the general membership meeting.
The ratification of Bylaws revisions or replacement requires a
two-thirds majority vote of the members present at the general membership
meeting. No changes in the
Board-approved revisions or replacement may be made during the ratification process.